The Department Library maintains a significant number of books, accessible to the members of the department.

The ChE Library will now be open to all 2-year MTech and PhD students of the ChE Department. Details are as follows (subject to modifications with experience):

  1. The timings will be from 9-30 am to 5.30 pm (minus lunch break from 12.45 to 2.15 pm), click here for detailed Time Table . One TA will be sitting in the ChE Library with all the almirah keys.
  2. The books will have to be read ONLY inside the ChE Library room...they will not be allowed to be taken out of that room, even for short times.
  3. The student will have to hand over his ID card to the TA before he/she takes out any book (the student will need to locate the book and take it out and keep the book back him/herself)
  4. As of now, the ChE Library is also being used for meetings. During these times, the ChE Library room will not be available for use for reading. 

The library catalogue of books, issue, return, and acquisition is maintained in a separate server.It is managed by the Integrated Library management System (ILS) called Koha. Click to Enter Koha Library Interface. Login using your IITB-LDAP credentials to check for issue status. Library staff should use this interface to manage the library.

Tips on Using the Library Interface

Here we provide tips on using the library interface to do some of the most common tasks, both as an user and as a library manager.

Creating MARC Records

MARC record is a commonly used format to store cataloguing information regarding a library resource. The most common use is to store the bibliographical information about a book. Koha uses MARC to store this information. When new books are added MARC records needs to be entered first. MARC records are publically available for most books. KOHA itself provides an interface to search for this publically available information and add it automatically. The following are various ways to include a MARC record.

Using a PERL script to convert delimited text data

A PERL script can be used to convert tab delimited data (obtained from a spreadsheet or a CSV text file). The format of the tab limited text file should be for each line as follows:

  1. Line 1: Containing the MARC fields (3 digits), indicators (2 digits or \), subfields (1 character in a-z)
  2. Line 2: Containing default values for MARC fields.
  3. Line 3 onwards: the actual data

Here is an example:

1001\a 7001\a 7001\a 24510a 260\\b 260\\c 020\\a 250\\a 08200a
 Bird, R. Byron Stewart, Warren E. Lightfoot, Edwin N. Transport Phenomena  Wiley 2002   0471410772 Second Edition   530.13/a

A MARC record requires several other fields as mandatory. But for a small library such as ours, it is sufficient if the above information is available. This information can be entered in a spreadsheet and exported to a tab delimited (separated) text file. The attached perl program can then be used to create MARC records.


Using MarcEdit to import from spreadsheets

It is always preferable to import the MARC record from the web (using z39.50 search). But in the event of not being able to find a MARC record, we can create (mostly incomplete) MARC record by using a spreadsheet. Then using the MarcEdit software to convert it to a MARC record file.

Using Z39.50 Search in Koha

  • It is very convenient to search for a MARC record if the book is kept handy nearby (in order to choose among several possible MARC records that show up)
  • Login to administrative interface
  • Go to Cataloguing > Add MARC record
  • Click on the z39.50 Search, a new window will open up
  • Provide one or two keywords in the Title and Author
  • Select 'Library of Congress' from "Search Target". This is the most extensive resource for MARC records. Only if this fails to return, use the other targets
  • Click on the Search button.  Usually several results will be found.  Now open the physical book in your hand and look for the ISBN number, Edition, Publication year etc from the book's front matter (copyright page), and match the closest MARC record from the list.  More details about the search can be found by clicking on the "Card" link against each result.  Still further details can be found in the MARC  link.  
    • The author names should be in the fields starting at "100 1"and "700 1", 
    • Publisher information will be against the fields starting "260  " and the edition against "250  ". 
    • ISBN number is against the field "020"
  • Select the best possible match, and click on the "Import" link which will grab the data to the original window.
  • Back in the original window, select the type of resource (under framework). Choose "Book" for books.
  • Click on "Save". This will save a copy of the MARC record in Koha.